Documentation in Logistics

Paving the Way for Smooth Logistics Operations

At RTS, we recognize that accurate and efficient documentation is the foundation of successful logistics and freight forwarding operations. Our standard documentation services are meticulously designed to streamline the complex paperwork, regulatory requirements, and compliance procedures inherent in the global supply chain. With a commitment to excellence, we ensure that your cargo moves seamlessly across borders and reaches its destination with minimal disruptions.


Logistics documentation forms the backbone of the entire supply chain process, acting as a crucial set of records that facilitates the seamless movement of goods from origin to destination. Comprising a comprehensive set of paperwork, digital records, and certificates, logistics documentation is essential for ensuring compliance, mitigating risks, and maintaining the efficient flow of global trade. Key components of logistics documentation include:

A fundamental document in maritime shipping, the bill of lading serves as a receipt for the goods, a contract of carriage, and a document of title. It outlines the type, quantity, and destination of the cargo, serving as a crucial instrument for carriers, shippers, and consignees.

Commercial Invoice:

This document provides a detailed breakdown of the goods being shipped, including their description, quantity, value, and terms of sale. Customs authorities use commercial invoices to assess duties and taxes and ensure compliance with trade regulations.

Packing List:

A packing list provides a detailed inventory of the contents of each shipping package, including weights, dimensions, and item descriptions. It aids in cargo handling, customs clearance, and helps in identifying the contents of shipments.

Certificate of Origin:

This document certifies the country where the goods originated. It is often required for customs clearance and may be necessary to qualify for preferential trade agreements or to comply with import restrictions.

Customs Declaration:

Prepared by the shipper, a customs declaration provides information about the nature, value, and origin of the goods being shipped. Customs authorities use this document to assess duties, taxes, and ensure compliance with import/export regulations.

Letter of Credit:

In international trade, a letter of credit is a financial document issued by a bank, providing a payment guarantee to the exporter. Compliance with the terms outlined in the letter of credit is often contingent on presenting specific shipping and financial documents.

Transportation and Logistics Documents:

Depending on the mode of transportation, additional documents may include air waybills (for air freight), road transport documents (for trucking), and rail bills of lading (for rail freight). These documents provide essential information for carriers and logistics providers.

Our Standard Documentation Services Offer:

Comprehensive Document Preparation:

Navigating the paperwork maze can be overwhelming. Our experienced professionals specialize in preparing the full spectrum of documents required for international shipments, including bills of lading, commercial invoices, packing lists, certificates of origin, and more. This thorough documentation ensures compliance with international regulations and facilitates the smooth movement of goods.

Customs Compliance:

Customs regulations vary across countries and regions, posing challenges for international trade. Our experts have an in-depth understanding of customs requirements and ensure that your shipments meet all necessary standards. We handle customs declarations, clearances, and other formalities, minimizing delays and avoiding potential penalties.

Cargo Insurance Documentation:

Protecting your cargo from unforeseen events is essential. Our documentation services extend to cargo insurance, ensuring that your goods are covered against loss, damage, or theft during transit. We assist in preparing insurance-related documentation, giving you peace of mind and financial security.


Regulatory Adherence:

The global trade landscape is constantly evolving, with regulations changing frequently. Our team stays updated with the latest industry regulations, trade agreements, and compliance standards. We ensure that your documentation aligns with these requirements, keeping your shipments compliant and avoiding potential setbacks.

Accuracy and Precision:

Documentation errors can lead to significant delays and disruptions. Our commitment to accuracy and attention to detail means that your documents are prepared meticulously and reviewed thoroughly before submission. This reduces the risk of discrepancies and ensures a smooth supply chain flow.

Real-Time Communication:

We understand the importance of communication throughout the logistics process. Our team keeps you informed about the status of your documentation, providing real-time updates and addressing any queries you may have.

Multi-Lingual Capabilities:

International trade often involves dealing with diverse languages and cultures. Our multi-lingual experts ensure effective communication with authorities, partners, and stakeholders across different regions.

Choose RTS for Reliable Documentation Services:

When it comes to documentation services for logistics and freight forwarding, RTS is your trusted partner. Our commitment to accuracy, compliance, and efficiency ensures that your cargo moves seamlessly through the global supply chain.

By entrusting your documentation needs to us, you gain a competitive advantage, reduce operational risks, and optimize your supply chain processes. Contact us today to discuss your documentation requirements, and let us provide you with comprehensive solutions that empower your international trade endeavors.

At RTS, we believe that precise documentation is the cornerstone of successful logistics. Let us handle the paperwork, so you can focus on growing your business.